The subcontractor portal as a field toolkit — logging time, capturing receipts, requesting payment, uploading documents, reporting incidents, job photos, notes, change orders, and crew.
Once a sub accepts an assignment, the portal stops being a filing cabinet and becomes their field toolkit. Hours, receipts, payment requests, documents, incidents, photos, notes, and change-order requests all get captured on the job as it happens — and everything flows back to your side of RevolveCore, most of it through the approvals queue. Knowing what your subs can do in the portal means you can ask for it, instead of accepting texted photos and emailed invoices.
SUBS hub and the approvals queue — see those guides in this category.§The five quick actions
The Home tab of the sub portal leads with five quick actions — the fastest route from "it happened" to "it is recorded":
| Action | What it does |
|---|---|
+ LOG TIME | Records the sub’s hours against a job as a time entry. |
+ RECEIPT | Captures a material or expense receipt; it lands in your RECEIPTS sub-tab for review. |
+ PAY REQUEST | Submits a payout request that moves submitted → approved → paid as you act on it under PAYOUT REQUESTS on your INVOICES tab. From a job, REQUEST PAYOUT is unlocked by a COMPLETION photo and keeps the job attached. |
+ UPLOAD DOC | Uploads a document — COIs, W-9s, and licenses arrive with expiry tracking on your side. |
+ REPORT INCIDENT | Files an incident report from the field; open incidents count on the sub’s Home tile until resolved. |
§Job photos, with a customer toggle
Subs document their work in photos typed BEFORE, DURING, AFTER, COMPLETION or DAMAGE. Every sub photo is mirrored into the customer's PHOTOS tab on your side (tagged with the sub's name); the visible-to-customer toggle decides whether the homeowner sees it in their portal. A COMPLETION photo is what unlocks REQUEST PAYOUT on the job.
§Notes, change orders, and crew
- ◆Job notes — subs write notes on their jobs, so field observations get recorded where the job lives instead of in a text thread.
- ◆Change-order requests — when the scope grows in the field, the sub requests a change order from the portal; it lands in your approvals queue for sign-off before anything changes.
- ◆Crew management — subs manage their own crew, and the Home tab’s crew-active tile keeps the headcount visible.
- ◆Job search — subs working across many assignments (and possibly several contractors) can search their job list to land on the right one fast.
§Where it all lands on your side
Nothing a sub submits acts on its own. Receipts, documents, and payout requests surface in the SUBS hub — RECEIPTS, DOCS, INVOICES — and wait for your decision before they count. Change-order requests wait there too. Reviewing promptly is what keeps the loop alive: a sub who sees requests move keeps submitting through the portal instead of reverting to email.
+ PAY REQUEST and + RECEIPT in week one never send you an invoice by email again.